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Welcome to the Mercer County Health District Birth and Death Certificate online ordering system. Requests will be processed between Monday through Friday, 7:30 am to 4:00 pm.
GETTING A BIRTH OR DEATH CERTIFICATE
Birth Certificates
- The office only issues certificates for births that occurred in Ohio from 1908 – present.
- For births outside the State of Ohio, please contact the state in which the birth occurred.
- For Birth records in Mercer County prior to 1908, contact the Mercer County Probate Court 419-586-8779. For Birth records in any other county prior to 1908, contact the probate court of that county.
New Birth Certificates
- Certificates for new births typically take up to 2 weeks to become available. While Mercer County Health District Office of Vital Statistics strives to provide this service as quickly as possible, the information must first be received from the birthing hospital (or center) and uploaded into State of Ohio records system.
- The Office of Vital Statistics processes orders within 2 business days once the information is available.
Death Certificates
- This office only issues certificates for deaths that occurred within the county limits of Mercer County Ohio from 1908 – present.
- The address of the death must fall within county limits of Mercer County Ohio. If you are unsure if the address of the death falls within the county limits of Mercer County Ohio you can use Google Maps to confirm the address: Google Maps
- For Death records in Mercer County prior to 1908, contact the Mercer County Probate Court 419-586-8779. For Death records in any other county prior to 1908, contact the probate court of that county.
- For deaths outside the State of Ohio, please contact the state in which the event occurred.
- For deaths occurring outside of Mercer County, but within Ohio, contact the county's office of vital statistics where the death occurred or the Ohio Department of Health.
- The year of death is mandatory to obtain a Death Certificate.
Attention Applicants
- If you are applying for your own Birth Certificate and you have changed your name since birth, (Marriage, Legal Name Change, Adoption) pleae enter the reason for your name change in the 'Special Instructions' field on Step 4 of the application.
Social Security Numbers on Death Certificates
Per Ohio Revised Code (ORC) 3705.23(5): For the first five years after a decedent’s death, a decedent’s social security number shall not be included on a certified copy of the decedent’s death certificate unless that information is specifically requested to be on the certified copy. Relationship restrictions apply and the acceptable proof is required; for details, view the Social Security Number Guidelines and Addendum Form (PDF), effective October 15, 2015.
To begin the order process, click on the links on the left
The Following Vital Records May Be Requested Online:
| Certified Birth Certificate | $28.00 each copy |
| Certified Death Certificate | $28.00 each copy |
* An additional Non-Refundable $5 Service and Credit Card Processing Fee will be applied to all online orders
Delivery Options
|
Standard Shipping |
$0.68 |
|
Priority Shipping |
$9.85 |
|
Expedited (Overnight) Shipping |
$30.45 |
Shipping is through the USPS. Please allow 7-10 business days for Standard Shipping after the application has been approved.
Expedited (Overnight) Shipping - The application must be submitted before 12:00pm (noon) in order to be delivered the next day.
For Standard Shipping orders through the USPS, MCHD is not responsible for the record once it leaves our office. If the record is delayed or does not arrive to the recipient, it is the recipient’s responsibility to reorder. MCHD will not replace vital records lost in the mail. Priority and Overnight orders include a tracking number that can be provided upon request
Attention Applicants: If you have selected to 'pick-up' the certificate and the person picking up is different than the Requestor that is listed on the application, please type that name into the 'Special Instructions' field on Step 4 of the application.
For More Information, Contact:
Mercer County Health District
220 W. Livingston St B152
Celina, OH 45822
Phone: 419-586-3251
Fax: 419-586-2583
Email: vitals@mchdohio.org
For Technical Support, Contact:
Permitium Software
Email: help@permitium.com